Policies & By-laws

Policies

• Court-Usage
• Privacy
• Member Protection
• Senior Selection
• Injury / Illness
• Tennis Australia's Heat Policy
• Codes of Conduct

Procedures

• Reporting Complaints
• Reporting Child Abuse

Rules of the Association

• Club Constitution

Rules of Tennis

• See ITF 2020 Rules of Tennis.

Policies

Court-Usage

The main objective of this policy is to define the rights of Club members and members of the public to use the Club's courts and assign priorities for their use.

Summary of court-usage priorities

The court-usage priorities are:

1. Inter-club matches;
2. Club tournaments;
3. Coaching;
4. Training, practice or social play by Junior members before 6 p.m. on weekdays;
5. Training, practice or social play by Senior members after 6 p.m. on weekdays;
6. Senior playing (competition) members have priority after 6 p.m. on Thursdays (Social members can play if court space is free);
7. Casual use by members of the public.

Approved 07-Apr-22. See BTC_Court_Usage_v02.pdf.

Privacy

People who apply to be a member of Beaumont Tennis Club agree to be bound by the Beaumont Tennis Club's Constitution, By-Laws and Policies, as well as the By-Laws and Policies of Eastern Districts Tennis Association (EDTA) and Tennis Australia.

The Beaumont Tennis Club has adopted Tennis Australia's privacy policy

To assist us in the provision of products and services, we need to collect personal information about you. When you provide personal information you agree that this will be used by EDTA, Tennis Australia and other Australian Tennis Organisations under the terms of this statement, and the tennis privacy policy located at www.tennis.com.au/privacy, which contains information about how you may access and seek correction of your personal information or complain about a breach of your privacy, and how we will deal with that complaint. If you do not agree, you must not provide your personal information, and you may be unable to access all of our products and services. EDTA, Tennis Australia and other Australian Tennis Organisations may disclose your personal information to other parties, including our related companies, other Australian Tennis Organisations, and third parties who provide us services. From time to time, these third parties may be located (and therefore your personal information may be disclosed) overseas, including to the USA and the Netherlands and as otherwise specified in the tennis privacy policy. EDTA, Tennis Australia and other Australian Tennis Organisations may use and disclose your personal information for direct marketing purposes regarding the products and services you are signing up to receive, unless you opt-out (which you can do at any time in accordance with the tennis privacy policy), and for facilitating further offers.

You may check your privacy settings and choose options by logging on to Tennis Australia's "My Tennis" WWW site. Go to www.tennis.com.au/clubs/my-tennis and select Player Login.

Member Protection

The main objective of this policy is to maintain responsible behaviour and ethical and informed decision-making by participants in the Club. This policy outlines the Club's commitment to a person's right to be treated with respect and dignity, and to be safe and protected from abuse. This policy informs everyone involved in the Club of his or her legal and ethical rights and responsibilities and the standards of behaviour that are required. It also covers the care and protection of children participating in the Club's activities.

This policy applies to everyone involved in the Club including committee members, coaches, officials (umpires/referees), volunteers, players, non-playing members, parents of junior members and spectators.

Approved 10-Sep-20. See BTC_Member_Protection_v02.pdf.

Senior Selection

The Club supports an open and fair process for the selection of teams which is described in this policy. This policy is part of the implementation of the Beaumont Tennis Club's Member-Protection Policy and Codes of Conduct for Junior and Senior Tennis.

This policy applies to the Senior Coordinator and other members of the senior selection committee, junior players (under 18 years old) who are playing senior competition, adult competition players (at least 18 years old) & administrators (e.g. committee members).

Approved 5-Oct-17. See BTC_Senior_Selection_v01.pdf.

Injury / Illness

The Club maintains an injury / illness register which includes summaries of major and minor injuries or tennis-related illnesses occurring at the Club. This policy is part of the implementation of the Beaumont Tennis Club's Risk-Management Policy.

This policy applies to all members of the club. Club members are responsible for ensuring injuries or illnesses, to themselves or to others, are reported, with the consent of the affected person.

Approved 9-Jun-18. See BTC_Injury_Policy_v01.pdf.

Tennis Australia's "Extreme Weather Policy"

This policy details the suspension or cancellation of matches under conditions of heat or other inclemency (view the policy). It now inludes reference to the actual temperature (note that Wet Globe Bulb Temperature is of no use in Adelaide). The relevant section of the policy is shown below.

5.10 Junior Competition involving players under 16 years of age

1. If the forecasted WGBT exceeds 32.5 °C or ambient temperature exceeds 36.0 °C up to one hour before play is due to commence, play may be cancelled and communicated as broadly as possible to all clubs and participants.
2. Where, during play the WGBT exceeds 32.5 °C or the ambient air temperature exceeds 36.0 °C, play must be suspended on completion of the current game.
3. After suspension of play, the WGBT remains greater than 32.5 °C or ambient temperature 36.0 °C for more than 90 consecutive minutes, play may be cancelled by the relevant official, administrator, team captain or club representative.
4. Play can also be cancelled by mutual agreement of both teams within the 90 minute period outlined in 5.10(c).

5.11 Open Competition

1. If the forecasted WGBT reading within 24 hours and up to one (1) hour before play is due to commence exceeds 32.5 °C or ambient temperature exceeds 38.0 °C, play may be cancelled and the communicated as broadly as possible to all clubs and participants.
2. Where, during play the WGBT exceeds 32.5 °C or ambient temperature exceeds 38.0 °C, play must be suspended on completion of the current game.
3. After suspension of play, if the WGBT remains greater than 32.5 °C or ambient temperature exceeds 38.0 °C for more than 90 consecutive minutes, play may be cancelled by the relevant official, administrator, team captain or club representative.
4. Play can also be cancelled by mutual agreement of both teams within the 90 minute period outlined in 5.11(c).

For determining whether the Club's Junior or Senior matches may be cancelled due to heat, see Junior Cancellation Rule or Senior Cancellation Rule.

Procedures

Procedure for Reporting Complaints

Approved 25-Sep-16. See BTC_Complaints_Procedure_v01.pdf.

Procedure for Reporting Actual or Suspected Child Abuse or Neglect

Approved 25-Sep-16. See BTC_Child_Abuse_Procedure_v01.pdf.